Job Information
Etoile Academy Charter School Operations Assistant in Houston, Texas
Operations Assistant (2024 - 2025 School Year)
The Operations Assistant plays a central role in establishing a warm and welcoming atmosphere for families and visitors from the beginning of our school. They are a critical member of our Operations team and ensure the Operations runs smoothly.
Responsibilities
Communicating effectively with students, families, and colleagues;
Responding to family concerns promptly and effectively;
Assisting school leaders and teachers in communicating effectively with Spanish speaking families;
Ensuring an orderly, responsive, friendly and open school;
Supporting school operations and ensuring classrooms supplies are stocked daily;
Checking classrooms at the end of each day and ensuring that all classrooms meet school quality measures and standards;
Supporting teachers by ensuring that all school operations and basic technology are functioning smoothly;
Working with our school nurse to ensure the health and safety of students;
Adhering to the policies, standards and school wide responsibilities described in the Faculty and Staff Handbook and the COVID Handbook;
Supporting front office staff with phones, visitors, and families as needed;
Completing biweekly supply inventory for all teacher and office supplies;
Ordering new supplies and materials as needed;
Reconciling credit card statements;
Checking and printing and timesheets and working with Director of Operations on basic finance procedures (petty cash, purchase orders, invoices);
Managing the collection and maintenance of student, personnel, and school information (receive forms and paperwork, track missing forms, manage databases, update contact information, keep records current, etc.);
Managing school wide daily systems (supply student attendance, support with Dean's List)
Coordinating school communications with service providers;
Managing school maintenance and supply systems;
Helping administer and manage National School Breakfast Program, National School Lunch Program, and snacks;
Completing all necessary school wide duties for the successful and orderly functioning of the school (e.g., hallway supervision, arrival/departure transitions, participation in field trips, etc.) and other such duties as the school leaders may from time to time request;
Providing consistent rewards and/or consequences for student behavior to ensure that students observe the school's core values, high expectations, and strict code of conduct;
Supporting the nurse and facilities manager in cleaning classrooms after spills, bathroom accidents, and other typical student messes;
Performing other related duties as requested and assigned.
We look for team members that embody our REACH values. This includes the characteristics below.
Believes and is committed to our mission and being an agent of change: that all students are capable of getting to and through college
Has demonstrated effective outcomes and results, and wants to be held accountable for them
Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly
Works with urgency and purpose to drive student outcomes
Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change
Seeks and responds well to feedback, which is shared often and freely across all levels of the organization
Works through silos and forges strong relationships in order to achieve outcomes
We believe in education as a profession and hold ourselves to high level of conduct, professionalism and behaviors as models for our colleagues and students.
Qualifications
Fluency in English and Spanish preferred
Excellent communication and interpersonal skills and the ability to establish and maintain effective and collaborative working relationships with a diverse staff
Alignment with the school's mission to ensure that every student in grades 5 through 8 has the academic and character foundation necessary to succeed in high school, graduate from college, and pursue ambitious life goals.
Demonstrated application of Étoile Academy's core values: Respect, Excellence, Ambition, Community, and Hard work.