Data Management

• Process uploads from booking system (EJ) to accounting system; match LPO with uploads and with vendor invoices; ensure proper recording and maintaining of supporting documentations.

• Process and enter significant number of purchase invoices per week with minimal supervision.

• Manages all Petty Cash expenses for the allocated entity.

• Banking - Processes bank transfers, credit card payments and reconciliation, RTA payments, fuel cards reconciliations and timely top up

• Process expense reports from Certify. Inclusive of JE upload to Exchequer and a bank payment as per policy

• Preparation of Journal entries that relate to AP

Reporting

• Support the core finance functions in the timely completion of month-end closing by recording entries in the books, and preparing AP reports and reconciliations on a weekly basis

• Preparation of scans and AP samples for year-end audit.

Internal & External Communication

• Communicate with internal customers and/or outside vendors regarding obtaining required documentation and/or explaining our Accounts Payable procedures.

• Identify and resolve issues related to problem invoices, work with internal buyer/vendor to prevent recurrences.

Information Management

• Reconcile vendor statements timely, which would include but is not limited to researching vendor inquiries, by telephone, email and regular mail.

• Identify PO discrepancies and resolve disputes on a timely basis.

Administration

• Filing the purchase invoices, journal entries, bank statements, reconciliations. At year-end, file/binder organizing and moving from current storage to long-term storage.

• Completing various forms such as but not limited to vendor/client registration forms.

Qualifications and Skills

• Minimum of a relevant University Degree or equivalent experience

• At least 3+ years of Accounts Payable experience

• Strong understanding of accounting principles and practices

• Effective and professional communication skills, both written and verbal

• Excellent customer service

• Demonstrate excellent problem solving and analytical skills

• Proficiency in Microsoft Excel

• Proficiency in accounting software

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.